The Chair will:
- Assume responsibility for the "Terms of Reference".
- Review the recommendations from the previous year's Chair.
- Sit as a member on BC Branch Executive Council and Programs Committee.
- Attend the Branch Annual General Meeting and all corresponding meetings to which this position sits.
- Provide the Executive Committee and Programs Committee with progress reports at each of their respective meetings (e.g. monies received, monies promised).
- Liaise with Manufacturer Representatives, Awards Chair, Communications Officer, Programs Chair and Treasurer.
- Assist the incoming Chair, with respect to responsibilities, when the term of office is completed.
- As outgoing Chair, thank members for their service on the committee and notify them a new committee will be established for the coming year.
Duties:
- Maintain levels of sponsorship and terms of sponsorship.
- Maintain sponsorship letter.
- Solicit funds from companies, including follow up.
- Maintain fundraising database.
- Distribute copy of fundraising database to Programs Chair and President, Vision Portfolio quarterly.
- Send a “Thank You” correspondence upon receipt of sponsorship.
- Liaise with Awards Chair to determine how best to negotiate with Award Sponsors.
- Forward cheques received to Treasurer.
- Liaise with Programs Chair to update event sponsorship recognition.
- Liaise with Communications Officer to update sponsorship recognition.
- Submit a “Fundraising Update” for the quarterly Branch Newsletter.
Appendix to Fundraising Chair Terms of Reference:
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Levels of Sponsorship
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Major Benefactor ($3500 or more)
- Recognition as a sponsor at all CE events, one complimentary registration at the four CE events, one complimentary display booth reserved for both days at the AGM, a copy of each of the quarterly Branch newsletters, corporate logo displayed on our website for the year, with a direct link to their corporate website
- This level of sponsorship may not be shared between sponsors (for example two sponsors may not donate together to achieve higher sponsorship level)
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Benefactors ($2000-3499)
- Copy of each of the quarterly Branch newsletters, name displayed on website
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Patrons ($1000-1999)
- Copy of each of the quarterly Branch newsletters, name displayed on website
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Sponsors ($500-999)
- Copy of each of the quarterly Branch newsletters, name displayed on website
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Supporters ($250-499)
- Copy of each of the quarterly Branch newsletters, name displayed on website
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Major Benefactor ($3500 or more)
- Sponsorship may be directed towards one particular event
Fundraising Chairperson
This position is appointed by the President and the Fundraising Chair acts as a non-voting member of the BC Branch Executive.