Canadian Society of Hospital Pharmacists
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HOME ... Branch Manual ... Terms of Reference

  

  • This is an ELECTED position and the Secretary acts as a voting member of the BC Branch Executive.

Terms of Reference

The Secretary will:

  1. Assume responsibility for the Terms of Reference for the position.

  2. Serve as custodian for the Branch's documents.

  3. Be responsible for all Branch correspondence as directed by the President.

  4. Record all activities of the Branch as discussed at Executive Committee meetings.

  5. Notify Branch members of the Branch's Annual General Meeting and of Executive Committee Meetings as directed by the President.

  6. Within 2 weeks of each Executive Committee Meeting, distribute the minutes and all reports via mail, fax or email to:

  1. Branch President

  2. Communications officer (to post on the website for members of the Executive Committee and Committee chairs)

  3. Executive Director of CSHP National 

  1. Maintain Branch stationary supplies – stored at the College

  2. Order Branch stationary as required from Eagle Printing in Vancouver

  3. Distribute Branch stationary to Executive Committee members as required.

  4. Upon completion of term, compile a list of all motions of the Executive Committee Meetings and Annual General Meeting for the past year and distribute them to the new Branch Executive Committee at their first meeting.

Duties:

1. Executive Committee Meetings

  • Attend Executive Committee Meetings and record minutes.

  • Obtain reports from any Executive Committee Member and attach to minutes

  • No later than two weeks following each Executive Committee Meeting, distribute the minutes and any reports to:

  1. Branch President

  2. Communication Officer (who will post on the website)

  3. Executive Director of CSHP National

  • Maintain a file of originals of all reports and minutes from each meeting.

2. Annual General Meeting

  • E-mail a copy of the minutes to the Executive Director of CSHP prior to the next AGM

3. Yearly Motions

  • Upon completion of each term, compile a list of all motions of the Executive Committee Meetings and the Annual General Meeting of the year and distribute them to the new Branch Executive Committee Members at their first meeting.

 

Last Revised: April 2006