CSHP-BC President

Canadian Society of Hospital Pharmacists
British Columbia Branch

The President of a CSHP Branch assumes the responsibility for the successful achievement of the Branch goals. In achieving these goals, he/she is expected to identify and effectively utilize all the creative and administrative talent existing within the Branch. He/she must understand the nature of the group he/she is leading for the success and growth of the Branch depends on this leadership.
This is an ELECTED position and the President acts as a voting member of the BC Branch Executive.

Terms of Reference

The President will:

1. Serve as the elected leader for hospital pharmacy in British Columbia

2. Act as the official spokesperson for the Branch.

3. Preside at all Executive Committee and Branch Meetings.

4. Introduce realistic goals and objectives for the Branch each year at the first Executive Meeting.

5. Call Executive Meetings and General Meetings of the Branch in accordance with the Bylaws.

6. Prepare an agenda for all Branch Meetings.

7. Review and revise (if necessary) the minutes of each Executive Committee Meeting prior to their distribution.

8. Review past year's motions at the first Executive Committee Meeting after the Annual General Meeting. (obtain from Secretary)

9.       Provide direction for Branch Executive Officers. Send out copies of the following prior to the first Executive Committee meeting:
    - Executive Officer or Committee Chair "Terms of Reference"
    - Letter thanking them for agreeing to serve in their elected or appointed position, including an invitation to the first Executive Committee Meeting.

10. Appoint and dismiss, with the approval of the Executive Committee, all Committees and Committee Chairs

11. Review the recommendations of the previous year's President and report on how these recommendations were carried out or disposed of.

12. Serve as an ex-officio member of all committees.

13. Establish lines of communication with the National Office of CSHP, in conjunction with the Branch Delegate.

14. Maintain liaison with the President & Registrar of the College of Pharmacists of B.C., the Dean of the Faculty of Pharmaceutical Sciences, University of British Columbia, and the President of the BC Pharmacists Association

15. Communicate with the Branch Members to identify their problems and concerns, and render means to meet their needs.

16. Report to the Branch Members via an editorial in the Branch Newsletter (Branch Bulletin).

17. Encourage non-member hospital pharmacists to join the Branch.

18. Retain custody of the Branch's rubber chicken and duck.

19. Present the President's rubber chicken and duck to the incoming President at the Branch's Annual Meeting.

20. Present the new Branch Officers at the Annual General Meeting.

21. Thank Committee Chairs for serving in their position and notify them that the incoming President will be establishing the new Executive Committee (according to lengths of terms of office, Section III, Point 1, page 8).

Duties

1. Correspondence

· prepare correspondence representing the official position of the Branch on major issues; acting as the Branch's spokesperson.

· conduct any other correspondence as may be required. This may include congratulations (appointments, awards, etc.) or condolences.

· notify annually to the Executive Director of CSHP (may be delegated to the delegate), the President & Registrar of the College of Pharmacists of B.C. and the President of the Pharmacists Association of B.C. the names, executive position and hospital affiliation of all executive members.

2. Communication with the Membership

· through regular contributions to the newsletter, website and e-mail list.

· address the membership upon installation as President at the Annual General Meeting.

· address the membership as outgoing President at the Annual General Meeting outlining accomplishments of the past year.

3. Meetings

· EXECUTIVE COMMITTEE MEETINGS

o prepare agenda for all Executive Committee meetings.

o function as Chair at all meetings.

· ANNUAL GENERAL MEETING

o prepare agenda.

o arrange to have all Executive and Committee reports compiled into a package to be mailed prior to the AGM.

o function as Chair at the meeting.

· OTHER MEETINGS

o act as the official representative of the Branch at other meetings as directed by the council, such as the Annual General Meeting of the College of Pharmacists of B.C., the Annual General Meeting of the British Columbia Pharmacists Association, Banff Regional Seminar etc.

4. Be responsible for the overall planning and control of Branch affairs

· assists the executive in developing the objectives of the Branch.

· determines the need for and when necessary to create task forces of the executive and/or members to address specific issues.

· determines the direction and overseeing all activities of the Branch.

5. Be responsible for informing the Executive of all significant business reported by the committee chairpersons to the Branch President, in the event those chairpersons are unable to report directly.

Updated May 2006