Canadian Society of Hospital Pharmacists
     British Columbia Branch

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• Provincial Chapter Chairs are APPOINTED positions and are non-voting members of the Executive.

• Term of Office: 1-2 years.

Terms of Reference

Duties: 

1. Assume responsibility for the terms of Reference of the Regional Chapter.

2. The Chair of the Regional Chapter will liaise directly with the Presidential officer with Internal Liaison portfolio, to coordinate and report the activities of the regional committees.

3. Recruit committee members.

4. Chair committee meetings and conduct the business of the chapter. 

Terms of Reference of the committee

1. Plan and implement 1 regional conference each year.

2. Plan and implement a regional membership recruitment program.

3. Provide guidance and feedback to the Executive Committee.

4. Submit a list of expenditures for the past year to the Treasurer.

5. Promote and support the organization with the region.

Guidance:

The Chair should recruit a regional committee representative of the hospital within the region. The committee should encourage membership and support for CSHP. The committee should organize one regional conference. Funds should be raised to support the conference. 

CSHP BC Branch will provide an operating budget of $500.00 per annum to support the provincial chapter. The annual operating budget should be mostly used to support the regional conference.  All funds raised within the chapter shall be administered by the BC Branch Treasurer, and all expenses associated with the chapter paid by the Branch Treasurer.

There are 4 regional Chapters associated with CSHP-BC Branch:  Vancouver Island, Northern BC, Okanagan, Fraser Valley.  Each Chapter has an appointed Chair who will organize 1 Continuing Education (CE) event annually.  The Chair may organize a local committee to help with the planning and organizing of the CE event.

Educational content:

The date, location, topics and speaker(s) at the Chapter's CE educational event are to be determined by the chapter chair and local committee as they are in the best position to know the needs of the CSHP members in their region.  Speakers should be pharmacists or other health professionals with a special interest or expertise in the chosen topic.  Speakers should not be directly affiliated with the pharmaceutical industry.

Registration fees:

CSHP members generally attend CE events free of charge but in order to ensure that CE events are a benefit of membership, non-members are charged an admission fee at the discretion of the Chapter Chair.

Financial responsibilities:

The budget for the event is at the discretion of the Chapter chair but will include speaker honoraria and expenses, room rental and catering.  The standard BC Branch honorarium is $150 for 30 minutes, $200 for 45 minutes, and $250 for 60 minutes plus any related expenses incurred by the speaker (travel, accommodations, etc.)

BC Branch will provide $500 to each Chapter for the CE event.  Additional funds will need to be raised by each Chapter through local Pharmaceutical Industry sponsorship.

Any incoming revenue (e.g. sponsorship money, registration fees) must be submitted to the BC Branch Treasurer.  All outgoing payments (e.g. speaker's honorarium, speaker's expenses, room rental, catering, etc.) will be paid by the BC Branch Treasurer.  The sponsor(s) is not allowed to pay for any expenses directly.

If the Chapter makes a profit on their event, BC Branch will hold the money in trust for them to use for future chapter events.